Overview

The Freedom of Information Law (“FOIL”), Article 6 (Sections 84-90) of the NYS Public Officers Law, provides the public right to access to records maintained by government agencies with certain exceptions.

“Record” means any information kept, held, filed, produced or reproduced by, with, or for this agency, in any physical form whatsoever including, but not limited to, reports, statements, examinations, memoranda, opinions, folders, files, books, manuals, pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms, computer tapes or disks, rules, regulations or codes.

Request Records

Submit an Open FOIL Request

Submit an Open FOIL Request »

Mail a Written Request to:

Records Access Officer
Olympic Regional Development Authority
2634 Main Street
Lake Placid, NY 12946


Email a Written Request to:

Email Written Request »

Submit a Request for Records in Person:

Location Information/Instructions: ORDA’s main offices are located at 2634 Main Street, Lake Placid, New York 12946. Upon entering the Olympic Center, advise the receptionist that you would like to request records. The receptionist will contact the Records Access Office, and a staff member will provide assistance. Please be advised records require review prior to disclosure. As a result, documents and records will not be immediately available.

FOIL Process

Within five business days of the receipt of a written request for a record reasonably described, we will send you a letter either: making such record available; denying such request in writing; or furnishing a written acknowledgment of the receipt of such request.  If you have not received a letter within five business days, please contact us by clicking the button below.

Email Written Request »

 

An acknowledgment letter will provide you with an estimate of when the records you request will be available, which shall be reasonable under the circumstances of the request. This date is determined by the number of documents you request, their format, their availability, the time it takes to redact any information that cannot be disclosed pursuant to FOIL, the time it takes to assemble the documents, and other factors.

If the records you request require a fee to be paid, you will be notified prior to the records being released to you. Unless a different fee is otherwise prescribed by statute, Public Officers Law §87(1) authorizes an agency to charge a fee of 25¢ per copy for copies of records up 9″x 14″, or the actual cost of reproducing a record. In determining the actual cost of producing a record, an agency may include only:

an amount equal to the hourly salary attributed to the lowest paid agency employee who has the necessary skill required to prepare the requested record(s), if at least two hours of agency employee time is needed to prepare a copy of the record(s) requested;
the actual cost of the storage devices or media provided to the person making the request in complying with such request; and
the actual cost to the agency of engaging an outside professional service to prepare a copy of a record, but only when an agency’s information technology equipment is inadequate to prepare a copy, if such service is used to prepare the copy.

Once the requested records are prepared, you may receive the records via email, fax, paper, CD/DVD, or USB. Records are available for inspection, by appointment, on business days (Monday – Friday) between 9:00 am – 4:00 pm at the Records Access Office, 2634 Main Street, Lake Placid, New York 12946. You may schedule an appointment for in-person inspection of records by calling (518) 523-1655.

Right to Appeal

Under provisions of the Public Officers Law you may appeal a FOIL determination. If you desire to submit such an appeal, you must do so within 30 days of the written response to your FOIL request. Please include a copy of the original request for records and a copy of the FOIL response letter you received along with your appeal letter to:

Records Appeal Officer
Olympic Regional Development Authority
2634 Main Street
Lake Placid, NY 12946

You will be informed in writing of the decision within ten business days of our receipt of such an appeal. Please indicate the FOIL Request Number when corresponding on this subject.

Subject Matter List

The following is a current list of records, by subject matter, that are maintained by this agency. Pursuant to such authority, the following list includes the kinds of records maintained by ORDA and is presented in alphabetical order by subject matter. The following documents may or may not be available pursuant to FOIL.

View the NYS Olympic Regional Development Authority’s Subject Matter List of Records

Agency FOIL Regulations

ORDA FOIL Regulations

Some records (or portions of records) may not be released under FOIL. For example, FOIL may not be used to invade the personal privacy of others (information such as home telephone numbers, home addresses, and Social Security numbers, will not be released). FOIL may not be used for unfair business competition or to obtain trade secrets. Records may not be released if their disclosure would endanger the life and safety of others. Other records may be withheld, or redacted, under FOIL as well; if it is necessary for ORDA to withhold records or portions of records you request, you will be informed of the reason(s) for doing so. A person who has been denied access to a requested record by the Records Access Officer shall have the right to appeal the denial of access to the Records Appeals Officer. Pursuant to Public Officers Law § 89(4)(a), you have thirty (30) days to take a written appeal of this determination. An appeal to the Records Appeals Officer must be in writing and shall be addressed to: Records Appeals Officer, New York State Olympic Regional Development Authority, 2634 Main St., Lake Placid, New York 12946.

Helpful Tips

For more information about FOIL, please visit the New York State Committee on Open Government’s website.

When submitting a FOIL request:

  • Be as specific as possible in describing the requested records. Include relevant dates, names, descriptions, etc. See suggested language for a FOIL request from the Committee on Open Government.
  • Specify whether you would like to inspect the records or have copies of the records sent to you.
  • If records are available, specify how you want them sent, i.e., via US mail, e-mail or fax. We may choose to send the records by U.S. mail, if you have requested a large volume of records, for security or other important reasons. We will notify you of any charge for reproducing such records before they are sent to you.
  • Include your e-mail, mailing address as well as a telephone number where you can be reached during business hours, if it is necessary to clarify your request.
  • Please note that the agency is not required to create a new record in response to FOIL requests.