Corporate Positions
Thank you for your interest in working with the Olympic Authority. We value our staff and look forward to discussing the opportunities with you.
Coordinator, Project Administration
Position Overview
The Project Administration Coordinator ensures the efficient operation of the Office of Project Planning and Construction by performing a wide range of administrative tasks related to correspondence, filing, calendar management, work coordination, fielding of questions, information gathering, and data entry.
The Project Administration Coordinator establishes office procedures, implements policies and procedures, maintains efficient workflow, resolves day-to-day operational problems, organizes, expedites, and follows up on projects, and coordinates information flow by acting as liaison among executives, staff, and other employees.
This position reports to the Manager, Project Administration
Duties and Responsibilities
The Project Administration Coordinator performs many support tasks for the Office of Environmental, Planning, and Construction.
Regular duties include, but are not limited to:
- Track and coordinate assignments.
- Set up and manage paper and electronic filing systems
- Use various information technology applications such as email, database, spreadsheets, and word processing applications.
- Operate office equipment such as printers, scanners, and copiers.
- Create, maintain, and enter information into spreadsheets and databases.
- Maintain scheduling and event calendars.
- Complete forms in accordance with office procedures.
- Compose, type, and distribute meeting notes, correspondence and reports.
- Review work done by others to check for correct spelling and proper grammar, ensure that office format policies are followed, and recommends revisions.
- Manage projects or contribute to committee or teamwork.
- Mail various items including letters and reports.
- Order and distribute supplies.
- May take meeting minutes.
- Track and execute document and contract renewals.
- Assist in maintenance of departmental system of accounts.
- Assist in organization of capital construction and rehabilitation projects.
- May attend meetings relative to departmental fiscal affairs.
- May assist in review of payment requests.
Skills and Preferred Qualifications:
High school diploma or high school equivalency diploma and minimum of two years of experience in administrative support, which includes use of office software (email, word processing, etc.), provision of customer service, business writing, and management of an office.
Salary Range and Benefits:
The hiring range for this specific position is $56,000 – $62,000 per year. Final offer will be within the hiring range and will be dependent on qualifications and experience.
The Olympic Authority offers an excellent benefits package that includes paid leave (paid parental, sick, vacation, and personal time); paid holidays; health, dental, and vision insurances; long term disability and supplemental life insurance at preferred rates; participation in the NYS and Local Retirement Systems; and optional participation in NYS Deferred Compensation.
Interested Candidates should email a letter of interest and resume with the subject heading,
“Coordinator, Project Administration” to:
[email protected]
Any offer of employment will be contingent upon the completion of a successful background check in accordance with the Olympic Authority’s Background Check Policy:
https://orda.org/wp-content/uploads/sites/7/2023/03/Background-Check-Policy.Revised.12.7.22.pdf
Background checks will be conducted by a Third-Party Administrator of the Olympic Authority’s choosing in compliance with the requirements of the New York State Fair Credit Reporting Act (General Business Law § 380) and the Federal Fair Credit Reporting Act (15 U.S.C. § 1681).
The Olympic Authority is an Affirmative Action/Equal Opportunity Employer
Sr. Manager, Sponsorships and Partnerships
Position Overview
This position reports directly to the VP of Marketing. Communications & Sponsorships. This position must direct Account Representatives in partnership and sponsorship tactical planning, direction, goals, tactical implementation, and daily account manager tasks aimed at achieving the overall goal of revenue growth
This team will be responsible for working directly with both internal and external organizations, including: venues, GM’s, directors, and VP’s. External groups include current and potential partners, national & international governing bodies, and brokers & agencies. With the guidance of the VP of Marketing, Communication and Sponsorships, the Senior Manager shall seek to create and maintain all partnerships including sales, valuations, CRM, POP’s, reporting, Finance Department, and approval of both billing & expenditures.
Duties and Responsibilities
Regular duties include, but are not limited to:
- Oversee all things Partnership.
- Event
- Annual/ Multiyear Organizational Partners
- Local Partnerships
- Renewals
- Function as lead liaison between ORDA Corp and Partners
- Work with the VP on a planning and implementing a partnership business plan.
- Increase revenue through partnerships (Cash & VIK)
- Work with VP on creating processes.
- Billing
- Legal path
- VIK allocations
- Asset approval
- Entertaining and Relationship Building
- Prospecting of potential partners
- Guiding Account Representatives in creating sponsorship proposals
- Facilitating approval of assets/ packages within ORDA
- Partnership sales
- Working with Legal on Partnership Agreements
- Creation and Maintenance of CRM
- Creation and Maintenance of Reporting
- Direct Account Managers in implementing partnerships.
- Managing existing relationships
- Manage partnership assets and their allocation
- Work with Events Team on new event sponsors while protecting current partners and exclusive partnerships.
- Collaborate with Partners, Venues, Directors, and Account Representatives on activations.
- Work with Account Representatives on POP’s
- Work with Corporate Programs on creating activation and a Pipeline of companies.
- Maintaining existing Partnerships while looking to grow these relationships.
- Run prospect and sales calls.
- In person meetings/ visits to partner properties
- Manage all contractual partnership obligations for ORDA
Skills and Qualifications
Qualifications
- Education – bachelor’s degree in business, marketing, communications, or a related field.
- Experience – 2+ years in sponsorship sales, business development, or partnerships.
- Track Record – Proven success in securing and managing sponsorships.
- Industry Knowledge – Familiarity with the target industry (e.g., sports, entertainment, corporate events).
- CRM & Sales Tools – Experience using platforms like Salesforce, HubSpot, or other CRM tools.
- Flexibility & Adaptability – Ability to work in a fast-paced environment and adapt to changing opportunities.
- Event & Activation Experience – Understanding how sponsorships integrate into live events and marketing campaigns.
Skills:
- Sales & Business Development – Ability to identify and secure sponsorship opportunities.
- Negotiation & Persuasion – Strong ability to negotiate contracts and close deals.
- Relationship Management – Building and maintaining long-term relationships with sponsors.
- Market Research & Analysis – Identifying potential sponsors and industry trends.
- Strategic Thinking – Creating sponsorship packages that align with company objectives.
- Communication & Presentation – Strong verbal and written skills to pitch to sponsors.
- Project Management – Managing multiple sponsorship deals and activation plans.
- Budgeting & Financial Acumen – Understanding financial metrics and ROI analysis.
- Creativity & Innovation – Developing unique sponsorship opportunities.
- Networking & Partnership Building – Expanding industry connections for future opportunities.
Salary Range and Benefits:
The hiring range for this specific position is $86,449 – $100,000 per year. The final offer will be within the hiring range and will be dependent on qualifications and experience.
The Olympic Authority offers an excellent benefits package that includes paid leave (paid parental, sick, vacation, and personal time); paid holidays; health, dental, and vision insurances; long term disability and supplemental life insurance at preferred rates; participation in the NYS and Local Retirement Systems; and optional participation in NYS Deferred Compensation.
Interested Candidates should email a letter of interest and resume with the subject heading,
“Sr. Manager, Sponsorships and Partnerships” to:
[email protected]
Any offer of employment will be contingent upon the completion of a successful background check in accordance with the Olympic Authority’s Background Check Policy:
https://orda.org/wp-content/uploads/sites/7/2023/03/Background-Check-Policy.Revised.12.7.22.pdf
Background checks will be conducted by a Third-Party Administrator of the Olympic Authority’s choosing in compliance with the requirements of the New York State Fair Credit Reporting Act (General Business Law § 380) and the Federal Fair Credit Reporting Act (15 U.S.C. § 1681).
The Olympic Authority is an Affirmative Action/Equal Opportunity Employer
Pursuant to Executive Order 161, no State entity is permitted to ask or to mandate, in any form, that an applicant for employment provide either their current compensation or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If any such information has been requested before the appropriate time, you may contact the Office of Employee Relations at (518) 474-6988 or via email at [email protected].
Project Manager, Mechanical/Electrical/Plumbing (MEP)
Position Overview
The Project Manager MEP has expertise in mechanical, electrical and/or plumbing systems and provides leadership in this technical discipline in the execution of the Olympic Authority’s vertical and horizontal construction projects to meet the needs, budget, and schedule. This position reports to the Sr. Project Manager of Building and Sr. Project Manager of Site Design.
Duties and Responsibilities
The Project Manager MEP performs duties similar to a Project Manager, including oversight of large and/or complex construction, renovation, or rehabilitation projects, coordinating and directing capital construction programs through the planning, design, and construction stages serving as the central point of engagement between various venue, executive and partner stakeholders.
Regular duties include, but are not limited to:
- Advise, consult, and provide oversight on:
- Direction of large multiple electrical systems, and evaluate electrical systems design, construction and operation.
- Rehabilitation of existing electrical equipment.
- Construction and reconstruction of mechanical elements in buildings or site infrastructure.
- Review of plans, specifications, and estimates for mechanical systems and their installations.
- Lead construction, reconstruction, and retro commissioning projects involving operating systems for heating, ventilating, and air conditioning.
- Evaluate and recommend high-efficiency cold-climate electrification solutions in alignment with Executive Order 22 compliance.
- Develop a detailed schedule and plan for each project.
- Meet with Olympic Authority Venue to define project and program requirements and discusses construction alternatives that may be more cost or service effective.
- Obtain and review funding approvals for projects.
- Review and make recommendations regarding site selection, project scope, and cost estimates.
- Determine the technical services needed from consultant specialist for each project, such as electrical, design, preparation of architectural specifications, cost estimates, consultant services for design, and technical review, and prepare a statement of assignments for all participants through completion of the project.
- Monitor and review projects until they are completed to assure they are being designed and constructed within approved cost.
- Ensure all building, health, and safety standards are being met.
- Prepare reports for management and Olympic Authority Venues on the status of projects and problems noted.
- Monitor consultant staff assigned to projects to assure that work is progressing per schedule and project plans and resolve problems.
- Serve as contact person and liaison between the Olympic Authority Venue and project participants by providing information, identifying and resolving problems, and obtaining approvals for funding, construction, design approval, payments, work acceptance, and change orders.
- Consult with Olympic Authority staff in developing and executing contracts and agreements for projects.
Skills and Qualifications
- A bachelor’s degree in construction management, MEP engineering, engineering technology – practical experience may substitute for education on a year for year basis
- Three years of experience in multi-trade building construction projects, which must have included two years of managing multiple building construction projects.
- Experience managing multi-trade building construction projects shall include responsibility for three or more of the following areas: construction planning, coordination of multiple trades, cost estimating, project scheduling, material purchasing, resource management (including labor, material, and equipment scheduling), and construction document reading and interpretation (e.g. plans and specifications).
- Working experience with electrical, mechanical and plumbing systems.
- Strong verbal and written communications skills
- Proven organizational skills, ability to positively navigate unforeseen project challenges
- Strong decision making and conflict resolution skills with a focus on timelines, resources, and budgets
Salary Range and Benefits:
The hiring range for this specific position is $70,000 – $95,000 per year. The final offer will be within the hiring range and will be dependent on qualifications and experience.
The Olympic Authority offers an excellent benefits package that includes paid leave (paid parental, sick, vacation, and personal time); health, dental, and vision insurances; long term disability and supplemental life insurance at preferred rates; participation in the NYS and Local Retirement Systems; and optional participation in NYS Deferred Compensation.
Interested Candidates should email a letter of interest and resume with the subject heading,
“Project Manager MEP” to:
[email protected]
Any offer of employment will be contingent upon the completion of a successful background check in accordance with the Olympic Authority’s Background Check Policy:
https://orda.org/wp-content/uploads/sites/7/2023/03/Background-Check-Policy.Revised.12.7.22.pdf
Background checks will be conducted by a Third-Party Administrator of the Olympic Authority’s choosing in compliance with the requirements of the New York State Fair Credit Reporting Act (General Business Law § 380) and the Federal Fair Credit Reporting Act (15 U.S.C. § 1681).
The Olympic Authority is an Affirmative Action/Equal Opportunity Employer
Pursuant to Executive Order 161, no State entity is permitted to ask or to mandate, in any form, that an applicant for employment provide either their current compensation or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If any such information has been requested before the appropriate time, you may contact the Office of Employee Relations at (518) 474-6988 or via email at [email protected].
